aerial photo of the Graduate School building

Administrative Calendar

The Administrative Calendar is published annually and contains the governing dates for administrative actions, personnel decisions, and other matters of importance to faculty, librarians, professional and managerial staff. Additionally, it includes the monthly College/School and department meetings dates, as well as the meeting dates for various campus groups including the University Senate, Graduate Council and Local AFT.

Additional information and dates can be found in the Academic Calendar

Dates are subject to change whenever it is deemed necessary.

University Leadership

Officers of the University

Jonathan GS Koppell
President

Junius Gonzales
Provost and Senior Vice President for Academic Affairs

Joseph A. Brennan
Vice President for Communications and Marketing

Althea Broomfield-Michel
University Counsel

Shawn M. Connolly
Vice President for University Facilities

David M. Chun
Chief Information Officer

Benjamin Durant
Chief Operating Officer and Senior Vice President

Meredith Gatzke
Chief Human Resources Officer

Wendy Lin-Cook
Vice President for Enrollment Management

Dawn Meza Soufleris
Vice President for Student Development and Campus Life

Rita Walters
Vice President for Development

Deans

Amy Aiello, Ed.D.
Interim Dean, College for Community Health

Vincent Alfonso, Ph.D.
Interim Dean, College for Education and Engaged Learning

Theodorea Regina Berry, Ed.D.
Dean, Bloomfield College

Lora Billings, Ph.D.
Dean, College of Science and Mathematics

Margaree Coleman-Carter, M.A.
Dean of Students

Daniel Gurskis, M.F.A.
Dean, College of the Arts

Kimberly Hollister, Ph.D.
Dean, Feliciano School of Business

Danielle Insalaco-Egan, Ph.D.
Acting Associate Provost for Undergraduate Education and Acting Dean, University College

Peter Kingstone, Ph.D.
Dean, College of Humanities and Social Sciences

Denise O’Shea, M.L.S., M.A.
Interim Dean, Library Services

Janice Smolowitz, Ed.D., D.N.P.
Dean, School of Nursing

Keith Strudler, Ph.D.
Dean, School of Communication and Media

Kenneth Sumner, Ph.D.
Acting Dean, The Graduate School

Academic Affairs Timetable

Advertising Schedule

July-September  2024
Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall ’25.
August-September 2025
Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty vacancies, Fall ’25.

Career Development Program

The Career Development Program (CD) for AFT members is one of many ways individuals enhance their performance in their roles at the university. Open to faculty, professional staff, librarians, instructional specialists, and clinical specialists, this program is unique in that it offers opportunities for professional development to a range of employees and demonstrates the commitment of the university to support its growth as a result of the development of individuals.

 

Application Timetable

Dates to be announced

 

Curriculum Action Dates

Schedule of Curriculum Proposal Approval and Implementation

New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost’s website under “Forms” at the beginning of each month.

Department/School/Library PAC

March 18, 2025
Election of Department/School/Library PAC for 2025-26 due.

Department Assessment Committees

October 28, 2024
VPAA notifies deans of tenured faculty to be assessed.
October 31, 2024
Deans notify department chairpersons of faculty to be assessed.
December 2, 2024
Election of departmental assessment committees.
February 7, 2025
Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
February 21, 2025
Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
March 7, 2025
Deadline for submission to VPAA of written response to the departmental assessment committees’ report by assessed faculty members, if desired.

University Distinguished Scholar Program
(Contingent on availability of budget funds)

Timeline to be announced

Distinguished Teacher Program

University Distinguished Teacher process is under review.

Doctoral Faculty Application Timeline

April 1, 2025
Doctoral Faculty Applications due to the Doctoral Program Directors.  DPDs share a copy of application with the doctoral faculty in the department
April 8, 2025
Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants.  DPD also reviews applications.
April 15, 2025
DPD provides written recommendations to doctoral faculty candidates.
April 22, 2025
Candidates may send a written response to their DPD regarding their review.  DPDs forward all applications to College/School Dean and Dean of the Graduate School.
April 29, 2025
Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.
May 6, 2025
Candidates may send written response to deans.  Deans forward applications to Provost.
May 16, 2025
Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.
May 23, 2023
Candidate may make a written appeal/request for reconsideration to the Provost.
May 30, 2025
Provost shall notify the candidate whether or not the appeal has been granted

Election of Department Chairperson

October 23, 2024
VPAA notifies deans of departments needing elections for department chairperson.
October 25, 2024
Dean notifies departments regarding need for election of department chairperson.
April 4, 2025
Election of department chairpersons completed and results reported to deans.
May 9, 2025
Action by president on department recommendations for department chairpersons.
July 1, 2025
New department chairpersons assume office.

Faculty Research Mentoring Award Timeline

To be Announced

Faculty Scholarship Program:
Application Approval Process

Approval of FSP  (FSP Timeline for Faculty in the 2020-2025 Cycle)

February 3, 2025
Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
February 10, 2025
Department chairperson’s recommendation to applicant.
February 17, 2025
Applicant’s request to chair for meeting if proposal not accepted as submitted.
February 24, 2025
Revised proposal to chairperson.
March 3, 2025
Chairperson’s recommendation to dean.
March 21, 2025
Dean’s recommendation to applicant.
April 1, 2025
Applicant’s request to dean for meeting if proposal not accepted as submitted.
April 15, 2025
Revised proposal to dean.
April 22, 2025
Dean informs candidate of final decision.
May 2, 2025
Applicant’s appeal to the provost
May 16, 2025
Provost’s response to applicant.

FSP Interim Report Deadline (for Faculty in the 2022 – 2027 Cycle)

February 3, 2025
Deadline for faculty awarded an FSP in AY2022-2023 to submit the Interim Report to the Dean

First Year Faculty Submissions

February 3, 2025
Applicant submits proposal to department chairperson.
February 10, 2025
Department chairperson’s recommendation to applicant.
February 17, 2025
Applicant’s request to chair for meeting if proposal not accepted as submitted.
February 24, 2025
Revised proposal to chairperson.
March 3, 2025
Chairperson’s recommendation to dean.
March 21, 2025
Dean’s recommendation to applicant.
April 1, 2025
Applicant’s request to dean for meeting if proposal not accepted as submitted.
April 15, 2025
Revised proposal to dean.
April 22, 2025
Dean informs candidate of final decision.
May 2, 2025
Applicant’s appeal to the provost
May 16, 2025
Provost’s response to applicant.

Six-Year External Review Committees (SERC)

Summer-Fall 2024

TASK TARGET DATE
Provost’s Office distributes overview material to Deans, Associate Deans and Chairs. Distributed materials include:

1.  ​ Six-Year External Review Committee Program Overview

2.  ​ Charge to the Six-Year External Review Committee

3.     Departmental Self-Study Preparation Guide

4.     AY 2024-25 SERC Expense Procedures

5.     SERC Timeline

August 2024
CHAIR and department members initiate work on Self-Study. August 2024

 

CHAIR submits committee member nominations to DEAN. September 20, 2024
DEAN submits names (at least 4-5 recommendations) to ASSOCIATE DIRECTOR Koroleva for review by the ASSOCIATE PROVOST Cote-Bonanno and PROVOST Gonzales (after CHAIR confirms member’s interest and availability by phone). October 7, 2024
PROVOST approves committee members and informs Deans in writing. October 21, 2024
DEAN or designee verbally notifies Six-Year External Review Committee members of selection and indicates formal letter of invitation to come from PROVOST. November 4, 2024
CHAIR contacts committee members, creates visit agenda, and continues work on self-study.

NOTE: The Committee’s FINAL meeting should be with the Provost. PLEASE CONTACT Chrissy Aguilera TO ENSURE PROVOST’S AVAILABILITY BEFORE CONFIRMING ANY DATES WITH THE COMMITTEE.

November 18, 2024
Upon confirmation of visitation dates, PROVOST sends letters to team members thanking them for their willingness to serve. The following materials are included in the mailing to team members:

1.  ​ Charge to the Six-Year External Review Committee

2.  ​ Departmental Self-Study Preparation Guide

3.     Departmental Mission Statement/Statement of Goals and Objectives

(provided to Provost’s office by Chair or Department)

December 2, 2024
Chair submits an outline of the Self-Study to the Provost’s Office (korolevaai@smxjjl.com) December 16, 2024

 

Spring 2025

 

TASK TARGET DATE
CHAIR submits self-study into NUVENTIVE IMPROVE and sends self-study to External Six-Year Review Committee members– with copies to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva, GRADUATE DEAN and LIBRARY DEAN. No later than 4 weeks

prior to visit

Six-Year External Review Committee Visit (no later than May 1st). March-May 2025
Six-Year External Review Committee’s Report due to DEAN and CHAIR (with copy to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva). 30 days after visit/no later than May 31, 2025

 

Summer – Fall 2025

 

Departmental Response to the Report due to DEAN (with copy to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva) June 30, 2025
DEAN and DEPARTMENT responses to Six-Year External Review Committee’s Team Report due to ASSOCIATE PROVOST Cote-Bonanno, ASSOCIATE DIRECTOR Koroleva. July 14, 2025
PROVOST meets with DEAN and CHAIR to discuss ongoing plans for Department improvement. October 2025

Instructional/Clinical Specialist: Notification of Subsequent Appointment 

May 30, 2025
Last day to notify Instructional/Clinical Specialist of any subsequent appointment. 

Mid-Term Evaluation of Department Chairperson

October 23, 2024
VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
October 25, 2024
Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
January 22, 2025
Department DPAC recommendation to Dean
February 5, 2025
Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
March 3, 2025
Action by president on mid-term evaluation of department chairperson.

Recruitment of Full-Time Faculty – Fall 2025

Spring 2024
Recruitment authorization requests for full-time faculty submitted by department to dean.
June-July 2024
Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
July-Aug 2024
VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
Aug-Sept 2024
Review of Position Announcements by VPAA and requests for changes by VPAA
Ad copy forwarded by VPAA to deans and chairs for final review
 
Final Ad forwarded by VPAA to ad agency for publishing. VPAA – Final approval of the Recruitment process.
 March 2025
All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2025 Board of Trustees meeting.

Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)

 Timeline to be announced

Student Faculty Scholarship (SFS)
(Contingent on availability of budget funds)

 Timeline to be announced

Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)

 Timeline to be announced

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.

Annual Report
May 1, 2025
Announce request for FY25 annual report submission
May 2-15, 2025
Divisional meetings for discussions with unit directors regarding FY25 annual reports
May 16-30, 2025
Individual meetings between vice presidents and unit directors to discuss FY25 annual report progress
June 12, 2025
Unit directors submit final FY25 annual report information to vice presidents
July 10, 2025
Vice presidents submit final division FY25 annual reports (including financial reports from SVPA and VPUA) to the president
July 31, 2025
President distributes draft of University FY25 annual report to Executive Council for comments
August 15, 2025
Final draft of University FY25 annual report (including final FY24 financial information to VPUA)
January 16, 2026
FY25 annual report published
Budget Development
November 2023
University’s FY2025 budget request submitted to State Treasury-OMB
February 2024
Executive Council reviews Budget Call memo
February 2024
Governor’s FY2025 budget message
March 2024
Budget Office distributes Budget Call memo to Vice Presidents and Deans
April 2024
Vice Presidents and Deans forward recommended budget requests to Budget Office
May 2024
President and Budget Office hold budget hearings with Vice Presidents and Deans
June 2024
President makes preliminary budget allocations
July 1, 2024
FY2025 begins
July 2024
FY2025 operating budget adjustments are made based on final State Appropriation
July 2024
Approval of the new fiscal budget by Board of Trustees

*This schedule is approximate and subject to change by the Budget Office.

Finance and Treasurer

Dates FOR FY2025 will be shared as soon as they are finalized.

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Office of the Registrar

For AY 2024-2025 (Dates Subject to Change)

University Registrar

Visit the University Registrar for Important Dates

Office of Student Accounts

Visit the Office of Student Accounts for Payment Information and Deadlines

 

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Personnel Actions - Faculty

Range Adjustment Program- AY2024-25

Range adjustment applications may be filed and processed at any point in the academic year that the candidate believes he/she has met one of the criteria. Applications received within 90 calendar days of the end of the spring semester will not be processed until the succeeding academic year.

  1. Candidate’s application to Department Chair and Chair of DFRAC
  2. DFRAC’s written evaluation and recommendation forwarded to each candidate (within five working days)
  3. Written appeal by the candidate to DFRAC, if necessary (within five working days)
  4. Written response by DFRAC to candidate (within five working days)
  5. DFRAC forwards each candidate’s file to the Department Chair
  6. Department Chairperson’s written evaluation and recommendation forwarded to each candidate (within five working days)
  7. Written appeal by the candidate to the Department Chairperson, if necessary (within five working days)
  8. Written response by the Department Chairperson to the candidate (within five working days)
  9. Department Chairperson forwards each candidate file to the Dean
  10. Dean’s written evaluation and recommendation forwarded to each candidate (within five working days)
  11. Written appeal by the candidate to the Dean, if necessary (within five working days)
  12. Written response by the Dean to the candidate (within five working days)
  13. Dean forwards each candidate’s file to the VPAA
  14. VPAA’s written recommendation forwarded to each candidate
  15. VPAA forwards each candidate’s file to the President
  16. President informs each candidate of recommendation (within 10 working days)

Tenure/5th/4th/3rd Year Reappointments

Below are action dates for the movement and management of applications for reappointment, tenure (with promotion) and tenure.  At each level of review, up to the Provost, applicants have the opportunity to respond informally or formally to the reviewer.  That time period is between recommendation and final dates on the table below.  For formal responses, the LSPA stipulates the sequence for responses, generally 3 to 5 days should there be time needed for clarification or a disagreement. Please refer to the LSPA for relevant details regarding responses and proper timetables to do these.  Because we strive to have a positive and professional working relationship at all times, and tenure and promotion decisions are important, we commit to timely responses to applicants and reviewers throughout the process. All deadlines 4:30 pm Eastern Time

September 16, 2024 Candidate Application due in Interfolio on by 4:30 PM
September 26, 2024 DPAC/LPAC/SPAC Recommendation due to applicant
September 30, 2024 Last day for applicant to request conference with DPAC/LPAC/SPAC
October 8, 2024 Last day to hold conference with DPAC/LPAC/SPAC
October 10, 2024 DPAC/PAC/SPAC Final recommendation due to applicant
October 14, 2024 Last day to submit candidate written response

Application forwarded to Department Chair/ADF/Library Department Head for review (Does not apply to NURS)

October 28, 2024 Department Chair/ADF/Library Department Head recommendation due to applicant (Does not Apply to NURS)
October 30, 2024 Last day for applicant to request conference with Chair/ADF/Library Department Head (Does not Apply to NURS)
November 4, 2024 Last day to hold conference with Chair/ADF/Library Department Head (Does not Apply to NURS)
November 7, 2024 Final recommendation due to applicant from Chair/ADF/Library Department Head (Does not Apply to NURS)
November 12, 2024 Last day to submit candidate written response to Chair/ADF/Library Department Head (Does not Apply to NURS)

Application forwarded by Department Chair to Dean for review
Application forwarded by ADF to School Director
Application forwarded by Library Department Head to Associate Dean of Library

November 15, 2024 School Director recommendation to applicant
Associate Dean of Library recommendation to applicant
November 19, 2024 Last day for applicant to request conference with School Director

Last day for applicant to request conference with Associate Dean of Library

November 22, 2024 Last day to hold conference with School Director

Last day to hold conference with Associate Dean of Library

November 26, 2024 Final recommendation due to applicant from School Director

Final recommendation due to applicant from Associate Dean of Library

December 2, 2024 Last day to submit candidate written response to School Director; Application forwarded to Dean

Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean

December 13, 2024 Dean initial recommendation due to applicant
December 17, 2024 Last day for applicant to request conference with dean
December 20, 2024 Last day to hold conference with dean
December 23, 2024 Dean final recommendation due to applicant
January 2, 2025 Last day to submit candidate written response; Application forwarded to Provost
January 10, 2025 Provost recommendation due to applicant

 

January 13, 2025 Last day for applicant to request conference with Provost
January 16, 2025 Last day to hold conference with Provost
January 17, 2025 Provost final recommendation to applicant; Application forwarded to President
January 24, 2025 President recommendation to applicant
February 5, 2025 Action by Board of Trustees

Reappointment- 2nd Year Reappointments

Below are action dates for the movement and management of applications for 2nd year reappointment. At each level of review, up to the Provost, applicants have the opportunity to respond informally or formally to the reviewer.  That time period is between recommendation and final dates on the table below.  For formal responses, the LSPA stipulates the sequence for responses, generally 3 to 5 days should there be time needed for clarification or a disagreement. Please refer to the LSPA for relevant details regarding responses and proper timetables to do these.  Because we strive to have a positive and professional working relationship at all times, we commit to timely responses to applicants and reviewers throughout the process. All deadlines 4:30 pm Eastern Time

October 28, 2024 Candidate Application due in Interfolio on by 4:30 PM
November 8, 2024 DPAC/LPAC/SPAC Recommendation due to applicant
November 12, 2024 Last day for applicant to request conference with DPAC/LPAC/SPAC
November 15, 2024 Last day to hold conference with DPAC/LPAC/SPAC
November 21, 2024 DPAC/LPAC/SPAC Final recommendation due to applicant
November 26, 2024 Last day to submit candidate written response

Application forwarded to Department Chair/ADF/Library Department Head for review (Does not apply to NURS)

December 9, 2024 Department Chair/ADF/Library Department Head recommendation due to applicant (Does not Apply to NURS)
December 12, 2024 Last day for applicant to request conference with Chair/ADF/Library Department Head (Does not Apply to NURS)

 

December 17, 2024

 

Last day to hold conference with Chair/ADF/Library Department Head (Does not Apply to NURS)
December 20, 2024 Department Chair/ADF/Library Department Head final recommendation due to applicant (Does not Apply to NURS)

 

January 2, 2025 Last day to submit candidate written response to Chair/ADF/Library Department Head (Does not Apply to NURS)

 

Application forwarded by Department Chair to Dean for review
Application forwarded by ADF to School Director
Application forwarded by Library Department Head to Associate Dean of Library

 

January 10, 2025 School Director recommendation to applicant
Associate Dean of Library recommendation to applicant
January 15, 2025 Last day for applicant to request conference with School Director

Last day for applicant to request conference with Associate Dean of Library

January 17, 2025 Last day to hold conference with School Director

Last day to hold conference with Associate Dean of Library

January 22, 2025 Final recommendation due to applicant from School Director

Final recommendation due to applicant from Associate Dean of Library

January 24, 2025 Last day to submit candidate written response to School Director; Application forwarded to Dean

Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean

February 10, 2025 Dean initial recommendation due to applicant
February 13, 2025 Last day for applicant to request conference with dean
February 18, 2025 Last day to hold conference with dean
February 21, 2025 Dean final recommendation due to applicant
February 26, 2025 Last day to submit candidate written response; Application forwarded to Provost
March 7, 2025 Provost recommendation due to applicant
March 11, 2025 Last day for applicant to request conference with Provost
March 13, 2025 Last day to hold conference with Provost
March 17, 2025 Provost final recommendation due to applicant

Application forwarded to President

March 28, 2025 President recommendation to applicant
April 11, 2025 Action by Board of Trustees

1st Year Faculty and Librarian
February 2025

Department Chairs/Associate Directors for Faculty (ADF)+ and PAC Chairs will arrange for a conversation with each of their first-year, tenure-track faculty member(s)/Librarian to be completed no later than the end of February 2025. The goals are to:
  1. Assess the new faculty member’s progress and performance in his or her first year* and,
  2. Offer guidance and mentoring in anticipation of the new faculty member’s application for reappointment in the fall 2025 semester

* or his or her first semester for mid-year (January) hires

+ for faculty in the Cali School of Music, School of Communication and Media, and School of Computing

College/School Promotion and Special Contributions Promotions Procedures and
Growth Promotions for Librarians III, Librarian II and Librarian I

All deadlines 4:30pm Eastern Time

January 9, 2025 Last day for submission of external review letters by DPAC/LPAC/SPAC Chair
January 14, 2025 Redacted external review letters due to candidate from DPAC/LPAC/SPAC Chair (if candidate invokes right to read and respond to external letters)
January 24, 2025 Candidate Application due in Interfolio on by 4:30 PM
January 31, 2025 DPAC/LPAC/SPAC Recommendation due to applicant
February 4, 2025 Last day for applicant to request conference with DPAC/LPAC/SPAC
February 7, 2025 Last day to hold conference with DPAC/LPAC/SPAC
February 11, 2025 DPAC/LPAC/SPAC Final recommendation due to applicant
February 14, 2025 Last day to submit candidate written response

Application forwarded to Department Chair/ADF/Library Department Head for review (Does not apply to NURS)

February 21, 2025 Department Chair/ADF/Library Department Head recommendation due to applicant (Does not Apply to NURS)
February 25, 2025 Last day for applicant to request conference with Chair/ADF/Library Department Head (Does not Apply to NURS)
February 28, 2025 Last day to hold conference with Chair/ADF/Library Department Head (Does not Apply to NURS)
March 4, 2025 Department Chair/ADF/Library Department Head final recommendation due to applicant (Does not Apply to NURS)
March 7, 2025 Last day to submit candidate written response to Chair/ADF/Library Department Head (Does not Apply to NURS)

 

Application forwarded by Department Chair to Dean for review
Application forwarded by ADF to School Director
Application forwarded by Library Department Head to Associate Dean of Library

March 12, 2025 School Director recommendation to applicant
Associate Dean of Library recommendation to applicant
March 17, 2025 Last day for applicant to request conference with School Director

Last day for applicant to request conference with Associate Dean of Library

March 21, 2025 Last day to hold conference with School Director

Last day to hold conference with Associate Dean of Library

March 25, 2025 Final recommendation due to applicant from School Director

Final recommendation due to applicant from Associate Dean of Library

March 27, 2025 Last day to submit candidate written response to School Director; Application forwarded to Dean

Last day to submit candidate written response to Associate Dean of Library; Application forwarded to Dean

April 4, 2025 Dean initial recommendation due to applicant
April 7, 2025 Last day for applicant to request conference with dean
April 11, 2025 Last day to hold conference with dean
April 14, 2025 Dean final recommendation due to applicant
April 17, 2025 Last day to submit candidate written response; Application forwarded to Provost
May 1, 2025 Provost recommendation due to applicant
May 5, 2025 Last day for applicant to request conference with Provost
May 8, 2025 Last day to hold conference with Provost
May 9, 2025 Provost final recommendation due to applicant

Application forwarded to President

May 19, 2025 President recommendation to applicant
May 29, 2025 Action by Board of Trustees

Sabbatical Leave – AY2025-26
All deadlines 4:30 pm Eastern Time

October 21, 2024 Candidate Application due to Primary Peer Review Committee (PPRC) and Dean in Interfolio by 4:30 PM for concurrent review
October 31, 2024 PPRC and Dean’s Separate Recommendation due to applicant
November 6, 2024 Last day for applicant to request conference with PPRC Chair and/or Dean.
November 11, 2024 Last day to hold conference with PPRC Chair and/or Dean or to submit a written response via Interfolio
November 15, 2024 PPRC and Dean’s final response due
November 20, 2024 Last day for applicant to submit final response via Interfolio;

Application forwarded to University Sabbatical Review Committee

December 13, 2024 University Sabbatical Review Committee (USRC) recommendation due to applicant
December 20, 2024 Last day for applicant to request conference with USRC Chair.
January 9, 2025 Last day to hold conference with USRC Chair and/or submit a written response via Interfolio
January 16, 2025 University Sabbatical Review Committee’s final recommendation due to applicant
January 23, 2025 Last day for applicant to submit final response via Interfolio;

Application forwarded to Provost

February 13, 2025 Provost recommendation due to applicant due
February 20, 2025 Last day for applicant to request conference with Provost.
February 24, 2025 Last day applicant may meet with the Provost and/or provide a written response via Interfolio
March 3, 2025 Provost’s final recommendation due to applicant

Application forwarded to President

March 21, 2025 President recommendation to applicant
April 11, 2025 Action by Board of Trustees
April 14, 2025 Approved applicants notified of BOT Action

 

Librarian Range Adjustment Program- AY2023-24 (To be announced)

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted.

Personnel Actions - Managerial/Professional Staff

The following pages on the Human Resources website outline the steps and schedules for evaluation and reappointment of Managerial and Professional Staff.

Managers – Evaluation and Reappointment

AFT Professional Staff – Evaluation and Reappointment

AFT Professional Staff – Performance-Based Promotion

Residence Halls

Residence Halls*

Residence Halls information is available at http://pid.smxjjl.com/residence-life/contact-us/

*Dates are subject to change

Schedule of Meetings

Important Update: The Wednesday Meeting Period is 1:30-5:30 PM during the Fall Term. The Monday and Wednesday Common Hour is 2:00-3:30 PM during the Spring Term.

The meetings on this Schedule of Meetings are designated by the Administration in consultation with the Graduate Council, Local 1904 AFT, University Senate, and the University Undergraduate Curriculum Committee. Other meetings should not be scheduled to conflict with the meetings in the Schedule of Meetings, except in unusual or extraordinary circumstances. Actual dates, times and locations for all meetings will be announced by the appropriate office.

September 3, 2024
Opening Day (Schedule does not follow the usual Wednesday meeting times):
Graduate Program Coordinators (8:30 a.m. – 9:30 a.m.)
Divisional Meetings (9:45 a.m. – 10:45 a.m.)
President’s Opening Day Address (11:00 a.m. – 12:00 p.m.)
College/School Meeting (1:30 p.m. –   2:30 p.m.)
Department Faculty Meeting (2:45 p.m. –   3:45 p.m.)
University Senate Meeting (4:00 p.m. – 5:00 p.m.)
Fall 2024
September 11 Board of Trustees
September 11*
(optional)
Department College/School
September 18 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm)
September 25 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm)
 
October 9 Department College/School
October 23 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm)
October 30 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm)
 
November 6 Department College/School
November 8 Board of Trustees
November 13 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm)
November 20 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm)
 
December 4 Department College/School
December 11 Local 1904 AFT (1:30 pm) Graduate Council (3:30 pm)
December 18 University Senate (1:30 pm) University Undergraduate Curriculum Comm. (3:45 pm)
December 19 Board of Trustees
 
Spring 2025
 
January 22 Local 1904 AFT
January 27 Graduate Council University Undergraduate Curriculum Comm.
January 29 University Senate
 
February 3 Department
February 5 Board of Trustees
February 10 College/School
February 12 Local 1904 AFT
February 17 University Undergraduate Curriculum Comm.
February 19 Graduate Council
February 26 University Senate
 
March 3 Department
March 5 Local 1904 AFT
March 17 College/School
March 19 Graduate Council
March 24 University Undergraduate Curriculum Comm.
March 26 University Senate
 
April 7 Department
April 9 Local 1904 AFT
April 11 Board of Trustees
April 14 College/School
April 16 President’s Spring Town Hall (3:00 PM)
April 23 Graduate Council
April 28 University Undergraduate Curriculum Comm.
April 30 University Senate
 
May 5 Graduate Council
May 7 Local 1904 AFT
May 12 University Undergraduate Curriculum Comm.
May 14 University Senate
May 29 Board of Trustees
 
July 15 Board of Trustees
Summer and Winter Sessions

The Winter 2025 information is available by clicking Winter Session 2025.